Personal Registry

Manage the master list of employees — add, delete, import, and export HR records used across all vacation modules.

The Personal Registry is the foundation of the system. Every other module — vacation scheduling, rescheduling, and administration — depends on the employee records stored here. Use this module to create and maintain the master list of staff members.

Navigate to this module at /registro-personal.

Employee fields

Each employee record contains the following fields:

Field	Description
Nombre	Employee’s first name
Apellido	Employee’s last name
Email	Work email address
Puesto	Job title or position
Fecha de Ingreso	Official hire date (used to calculate the vacation period)

The vacation period for an employee begins exactly one year after their hire date. For example, an employee hired on 15 March 2024 becomes eligible for their first vacation period starting 15 March 2025.

How to add an employee

1. Open the Personal Registry

   Navigate to /registro-personal. The registration form appears on the left side of the page.

2. Fill in the employee details

   Complete all five fields: Nombre, Apellido, Email, Puesto, and Fecha de Ingreso. All fields are required — the form will not submit if any are empty.

3. Submit the form

   Click Registrar Personal. The employee is saved and immediately appears in the registered employees table on the right side of the page.

All five fields are mandatory. Submitting with any field blank will show an error and prevent the record from being saved.

How to delete an employee

In the registered employees table, locate the employee row and click the trash icon on the right side of the row. The record is permanently removed from the system.

Deleting an employee also removes them from the employee selector in other modules. Any existing vacation schedules linked to that employee will become orphaned. Delete with caution.

Importing employees from Excel

You can bulk-import employees from an Excel spreadsheet instead of entering them one by one.

1. Prepare your spreadsheet

   Create an .xlsx or .xls file where the first row contains column headers. The importer recognises the following header names for each field:

   Field	Accepted column headers
   First name	nombre, Nombre, NOMBRE, firstName, FirstName
   Last name	apellido, Apellido, APELLIDO, lastName, LastName
   Hire date	fechaIngreso, fecha_ingreso, FechaIngreso, Fecha de Ingreso, fecha de ingreso
   Email	email, Email, EMAIL
   Job title	puesto, Puesto, cargo, Cargo

   Each subsequent row represents one employee.

2. Click Import

   In the page header, click Imp. Per. (Excel). A file picker opens.

3. Select your file

   Choose your .xlsx or .xls file. The system reads the first sheet, maps each column to the appropriate field, and replaces the current employee list with the imported data.

Importing from Excel replaces the current employee list in local storage. Employees already saved on the server are not affected until you re-save, but the in-memory list shown on screen will reflect only the imported data. Use this action carefully in production environments.

If your spreadsheet uses a different header name than those listed above, rename the column before importing. Any column the system cannot recognise is silently ignored.

Exporting employees to JSON

To create a backup of the employee list, click Exp. (JSON) in the page header. The system downloads a .json file named SISTEMA_DIGC_Personal_<date>.json containing all registered employee records.

The export includes all fields for each employee, including internal IDs. You can use this file to restore or migrate data.

Related modules

Vacation Scheduling

Schedule vacation ranges for registered employees.

Vacation Overview

View vacation usage summaries per employee.